November 2008 Newsletter

November/2008 www.digitechllc.com

Welcome to the DigiTech, LLC Newsletter

Dear Client,

You are receiving this newsletter because either you or your organization has used our services in the past. This is NOT a sales promotion; it is being sent to you as a courtesy and contains news, information, and tips on MIP and Blackbaud software as well as the non-profit industry. If you wish not to receive this E-mail in the future please select the opt-out feature at the bottom of the E-mail. If you think this newsletter would be beneficial to others in your organization, please feel free to forward it to them through the forward button at the bottom of this page.

Thank you for your time and we hope you enjoy the newsletter.

Sage Fundraising 50 now on SQL

Sage Fundraising 50 version 8.1 is now on Microsoft SQL Server 2005 Express (provided with the upgrade/software). The software can now take advantage of handling more constituent records as well as the speed of a true SQL server. Additionally this upgrade now allows for multiple databases to be added to your system, eliminating the need to manually switch out databases to gain access to more than one. To upgrade to version 8.1 you need to make sure your organization is on version 8.02, for additional information or help with the upgrade contact us.

Getting the most out of your accounting Software

Reports are the backbone to your accounting software. Information stored in your system is crucial to your organizations yearly and day-to-day operation, but without proper and successfully created reports the information is meaningless. Having to manually create or export your information to a third party program to create reports takes precious time away from you and your co-workers that could be better spent on other items.
Some of the main reasons for reporting issues we've found are:

Improper setup of your general ledger accounts
Too many account segments can make your daily use of your accounting system cumbersome, not enough segments or embedded segments can make reporting a challenge. Evaluate how your current system is set up and make any necessary changes.

Improper use of add-on or enhancement modules
Add-on modules can greatly enhance the use of your software provided they are used correctly. The key to using these modules is consistency. Make sure that your add-on modules are being used in a correct and defined manor.

Lack of needed add on programs or modules
Tracking items that have a short life span in your general ledger accounts can cause it to grow tremendously and make your chart of accounts unwieldy. The use of add-on modules or segments to track additional "short term" items can streamline your chart of accounts and provide accurate and timely reporting.

Lack of training on best practices for your software
End user training is critical to getting the most out of your software. In the non-profit world it is common for personnel turn over and new employees not getting the needed training to take advantage of your software features. Evaluate your personnel and make sure they have the adequate training to successfully accomplish their tasks.

Issue: 1

In This Issue

Sage Fundraising 50 now on SQL

Getting the most out of your account software

Linking Raiser's Edge® to Financial Edge® or MIP

Linking your Raiser's Edge® development software to your accounting software can not only save you time, but also eliminate costly mistakes. Linking the data allows for a seamless import into your accounting software, saving you the time of redundant typing of information from your development software into your general ledger. This information comes into your system as an open batch and does not automatically post directly to your accounts. This batch can then be evaluated and determined if the information is valid to post into your general ledger accounts. By linking the systems, it also eliminates the issue of transposed or mistyped data when manually entering the information into your general ledger.
Linking the system is an easy task after you have determined which items link to a specific general ledger account or project in your accounting system. With Financial Edge® you simply select the accounts/projects from a drop down in Raiser's Edge® after the programs are linked. With MIP Fund Accounting you can setup a static import template that imports the information into a new batch.

For more information contact either Lewis Schaller or Gary Garnet at DigiTech, LLC
(203) 608-8322

The marks Blackbaud®, Financial Edge®, Raiser's Edge®, and Education Edge® are registered trademarks of Blackbaud, Inc. DigiTech, LLC is an independent consulting firm and as such is neither sponsored nor endorsed by Blackbaud, Inc. Sage Software, the Sage Software logos, and the Sage Software product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owner

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